Executive Marketing Assistant

Are you a professional with an entrepreneurial mindset looking to take ownership of a role? Our client is seeking a sharp, proactive Executive Marketing Assistant to support the President of a private equity firm. This is a high‑responsibility role combining executive operations, marketing execution, investor outreach, and full ownership of a national book launch. It is strategic, fast‑paced, and requires exceptional judgment, organization, and communication. 

Work Model:

• On-Site

What You Will Do:

• Manage the full book launch lifecycle (pre‑launch through post‑launch)
• Coordinate Amazon strategy, podcast outreach, PR, and media bookings
• Oversee designers, editors, and content creators
• Track launch milestones, metrics, and campaign ROI
• Research accredited investors, RIAs, and family offices
• Manage CRM (HubSpot or similar) and outreach sequences
• Prepare decks, prepare briefing docs, and maintain strict confidentiality
• Assist with email campaigns, LinkedIn scheduling, and basic copywriting
• Coordinate newsletters, webinars, funnels, and lead magnets
• Maintain brand consistency across materials
• Use tools such as HubSpot, Mailchimp, Canva, Google Workspace, and automation platforms
• Manage calendar, travel, communication flow, and digital organization
• Draft correspondence, prepare agendas, and track action items
• Coordinate vendors, expenses, invoices, and task systems
• Complete research on industries, trends, and competitors
• Build systems, SOPs, and operational infrastructure
• Recognize inefficiencies and recommend improvements

What You Will Need To Be Successful:

• 2+ years in a marketing coordinator or marketing operations role
• Previous marketing experience (e.g., email campaigns, CRM, content coordination)
• Excellent writing and communication skills
• Strong understanding of digital tools and automation
• Extremely organized, proactive, and able to manage competing priorities
• Comfortability in a fast‑paced, high‑performance environment
• Discreet with confidential financial and investor information

Benefits Overview:

• Health, dental, and vision insurance
• PTO
• 401k

Interested and qualified candidates can contact Abigail Kramer at (515) 225-7000 or email akramer@thepalmergroup.com.