Looking to utilize your professional legal support experience in a vital role with an amazing law firm? Our client is seeking an Administrative Workflow Coordinator to oversee and optimize the firm’s daily operations and administrative processes. Those who can ensure efficient workload distribution and prioritize tasks while implementing effective administrative processes apply today!
Work model:
- On-Site
- Monday- Friday
- 8:00 AM – 5:00 PM
What you will do:
- Workload Management – Allocate administrative tasks to support staff based on their skills, availability, and workload capacity
- Determine the urgency and importance of various tasks and prioritize accordingly
- Process Improvement
- Identify inefficiencies in the administrative process and work with the HR director to develop strategies to streamline workflow and improve productivity
- Monitor the quality of work being performed and provide regular status updates to the HR director
- Communication—Act as the point of contact for administrative support staff for inquiries and requests related to coverage, workflow, etc.
- Facilitate communication between team members to ensure coordination and collaboration on administrative tasks and projects
- Work with the HR director to address conflicts, areas of concern, and problems
- Employee Relations – Provide support to employees regarding HR policies and procedures
- Contribute to maintaining a positive and supportive work environment for all employees
- Onboarding & Training – Act as a liaison for new administrative assistant and paralegal hires
- Work with HR to coordinate their first-week training schedule. assist the training coordinator by providing training and support to team members to enhance their skills and competencies
- Support – This position will be a fully trained administrative assistant and, if necessary, will provide backup coverage for administrative assistants during periods of insufficient staffing or when additional projects arise
What you will need to be successful:
- 2+ years experience working as a legal assistant or paralegal
- Strong administrative skills
- Previous experience in workload coordination or a supervisor position is preferred but not required
- Excellent verbal and written communication skills
- Excellent organizational skills and attention to detail; commitment to delivering high-quality work
- Superior interpersonal skills
- Ability to adapt to changing priorities and interact with varying personalities
- Ability to maintain confidentiality and handle sensitive information
- Proficiency in MS Office Suite; prior experience with legal software preferred
- Paralegal or Legal Assistant certificate is preferred but not required
Benefits overview:
- Dental, health, and vision insurance
- PTO
- 401K
Interested and qualified candidates can contact Maddie Hogdson at (515) 225-7000 or email mhodgson@thepalmergroup.com.
