Our client is seeking a skilled, highly organized, and proactive Executive Office Assistant to deliver comprehensive administrative and operational support to clinic leadership. This position requires exceptional judgment, discretion, and the ability to anticipate executive needs while navigating complex priorities in a fast-paced healthcare setting. The Executive Office Assistant is essential to maintaining smooth clinic operations, ensuring professional communication, and supporting an outstanding experience for both patients and staff. If your background aligns with the qualifications below, we encourage you to apply!
Work model:
- Hybrid
What you will do:
- Support the clinic director and leadership team by managing complex calendars, coordinating meetings, and arranging travel
- Understand executive needs and resolve scheduling conflicts and operational issues proactively
- Create executive‑level correspondence, reports, presentations, agendas, and meeting minutes
- Oversee daily office operations and streamline systems, workflows, and organizational processes
- Maintain vendor relationships, office supplies, equipment, and service contracts to ensure smooth operations
- Assist with payroll, timekeeping, expense tracking, and invoice processing
- Coordinate onboarding, training logistics, and HR‑related administrative documentation
- Serve as a primary point of contact for patients, staff, executives, and external partners, ensuring consistent communication
- Assist with front desk operations during busy periods, including scheduling, patient intake, and follow‑up communication
- Facilitate internal communication, support audits and special projects, and maintain accurate physical and digital records
What you will need to be successful:
- Associate or bachelor’s degree
- 3–5 years of experience as an executive assistant, office manager, or senior administrative professional
- Experience supporting executive or senior leadership in fast‑paced environments
- Strong organizational, time management, and multitasking abilities
- Excellent written and verbal communication skills with a polished, professional presence
- Proficiency in Microsoft Office and familiarity with scheduling tools, CRM systems, or administrative software
- Ability to maintain confidentiality and handle sensitive information with discretion
- Knowledge of HIPAA, EHR/EMR systems, basic accounting/payroll processes, or project coordination preferred
Benefits overview:
- 401k
- Major health insurances
- Employee Stock Ownership Plan (ESOP)
- Click here for a complete list of benefits
Interested and qualified candidates can contact Joye Moore at (319) 449-1200 or email Joye at jmoore@thepalmergroup.com.
