Join this well-known, well-respected global company as a Senior Administrative Assistant! Enjoy working in a modern office while supporting a dynamic team. Your role will involve managing schedules, coordinating meetings, and handling various administrative tasks to ensure smooth operations. If you are organized, detail-oriented, and thrive in a professional environment, we would love to hear from you!
Work Model:
- On-Site
- Monday – Friday
- 7:30 AM – 4:30 PM or 8:00 AM – 5:00 PM
What you will do:
- Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes
- Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time
- Prepare tailored letters, emails, and more complex reports agendas, and minutes of meetings for approval by a board-level executive
- Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports
- Answer the telephone and assist callers or those making a broad range of inquiries by email, mail or other means with any requests for information, directing more complex matters to colleagues as necessary
- Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague
- Receive visitors and respond accurately and promptly to a broad range of questions and issues raised
- Develop knowledge and understanding of the organization’s policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards
- Obtain authorization from a supervisor or manager for any exceptions from the mandatory procedure
- Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching
- Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media
- Support others by carrying out a range of procurement activities involving following established procedures
What you will need to be successful:
- 3-5 years of work experience as an executive-level Administrative Assistant
- Associate degree required, bachelor’s degree preferred
- Strong proficiency with Microsoft Office suite and SharePoint
- Ability to use/toggle between multiple applications and computer screens
- Strong attention to detail, organizational skills, ability to work independently, and ability to anticipate needs
- Experience with SAP is a plus
Benefits overview:
- 401k
- Major health insurances
- Employee Stock Ownership Plan (ESOP)
- Click here for a complete list of benefits
Interested and qualified candidates can contact Molly McMahon at (515) 225-7000 or email Molly at mmcmahon@thepalmergroup.com.
