Executive Administrative Assistant

We are seeking an experienced and highly strategic Executive Administrative Assistant to serve as a key asset to decision-makers across our client's organization. This role will play a critical role in advancing organizational priorities, supporting executive decision-making, and coordinating cross-functional initiatives. This is an excellent opportunity for a seasoned executive support professional who thrives on driving results, managing complex priorities, and influencing organizational success. Apply now to be considered!

Work Model:

• On-Site

What You Will Do:

• Act as a strategic partner to senior leadership, proactively managing priorities and anticipating needs
• Manage highly confidential information with the utmost professionalism and discretion
• Oversee executive travel logistics, events, meetings, and leadership activities
• Manage executive calendars and priorities, ensuring focus on high-impact initiatives
• Prepare briefing materials, research, presentations, and talking points for meetings and public engagements
• Draft, edit, and manage executive-level correspondence and communications
• Coordinate board meetings, agendas, minutes, resolutions, and communications for all strategic meetings
• Function as the primary liaison between executive leadership and Board members
• Coordinate cross-functional projects and initiatives across departments and document deadlines and workflow
• Supervise, coach, and develop other office staff and partner with building management to oversee central office operations
• Manage vendor relationships, tenant coordination, contracts, and facility-related projects

What You Will Need to Be Successful:

• At least 5 years of experience partnering with senior executives and Boards of Directors in complex organizational settings
• Bachelor's degree in business administration, communications, public administration, or a related field (preferred)
• Prior supervisory experience (preferred)
• Proven experience overseeing board governance activities and managing communications for senior executives
• Ability to work independently while managing highly confidential information and utilizing sound judgment
• Experience leading projects and coordinating multiple priorities
• Strong organizational, communication, and relationship-building skills
• Excellent writing and communication skills
• Advanced proficiency with Microsoft Office Suite, reporting tools, and presentation platforms

Benefits Overview:

• Health, dental, and vision insurance
• 401k
• PTO

Interested and qualified candidates can contact Kyle Broshar at (515) 225-7000 or email kbroshar@thepalmergroup.com.