Executive Administrative Assistant

Elevate your career as an Executive Administrative Assistant by supporting high-level executives with precision and professionalism. In this pivotal role, you’ll manage complex schedules, coordinate travel, prepare impactful reports, and handle sensitive information with discretion. This is an excellent opportunity for a seasoned administrative professional seeking a dynamic, fast-paced environment where your organizational skills can shine–apply now and take the next step in your career!

Work Model:

• Hybrid
• Monday – Friday
• 7:00 AM – 4:00 PM

What You Will Do:

• Provide proactive, personalized support to assigned leaders, ensuring routine and complex matters are handled accurately and promptly
• Manage and own complex executive calendars, resolving conflicts and prioritizing tasks effectively
• Coordinate meetings including invitations, logistics, agendas, materials, and follow-up actions
• Plan, book, and manage domestic travel arrangements aligned with leader preferences and company policies
• Prepare, submit, and track expense reports and invoices with accuracy and timeliness
• Manage email and correspondence, routing requests and following up on time-sensitive actions
• Create, format, proofread, and distribute presentations, reports, and materials using approved templates
• Coordinate logistics for corporate, industry, and internal events in partnership with relevant teams
• Triage email, meetings, voicemail, and requests to identify urgent issues and handle them appropriately
• Provide backup support to team members and complete ad hoc administrative projects as needed
• Maintain strict confidentiality and communicate professionally with all stakeholders
• Exercise independent judgment and deliver high-quality results with minimal guidance

What You Will Need to Be Successful:

• Associate degree or five years of administrative support experience supporting managers or executives
• Bachelor’s degree preferred
• Three years of experience as an Executive Assistant strongly preferred
• Experience supporting senior executives in a fast-paced environment with confidentiality and professionalism
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Comfort with technology and AI-enabled tools to increase efficiency
• Excellent verbal and written communication skills for clear business correspondence
• Exceptional organization, attention to detail, and prioritization skills
• Proven discretion when handling sensitive information
• Strong relationship-building and customer service skills
• Ability to anticipate issues, solve problems, and adapt quickly to changing priorities
• Ability to work independently and collaboratively within a team
• Availability for occasional urgent requests beyond normal hours; travel may be required for events

Benefits Overview:

• 401k 
• Major health insurances  
• Employee Stock Ownership Plan (ESOP)  
• Click here for a complete list of benefits 

Interested and qualified candidates can contact Palmer Group at (515) 225-7000 or email resumes@thepalmergroup.com.