Executive Assistant/Personal Assistant

The Executive Assistant/Personal Assistant role is a unique opportunity to serve as a high-trust strategic partner to a driven executive with ambitious business and personal goals. This position goes far beyond traditional administrative support and plays a critical role in maximizing executive effectiveness, driving accountability, and ensuring priorities move forward seamlessly.

The ideal candidate is highly organized, proactive, emotionally intelligent, and thrives in a fast-paced environment while creating order from complexity. If you are motivated by helping leaders achieve exceptional results and enjoy making a meaningful impact, apply now!

Work Model:

• On-site

What You Will Do:

• Manage a complex and dynamic executive calendar while protecting focus time and prioritizing requests
• Coordinate internal and external meetings and proactively resolve scheduling conflicts
• Prepare agendas, supporting materials, meeting notes, action items, and accountability trackers
• Manage executive communications and draft professional emails, letters, and other correspondence
• Maintain project, task, and priority tracking systems and follow up through completion
• Support strategic planning processes, goal tracking, dashboards, scorecards, and progress reporting
• Coordinate EOS logistics, communications, notes, priorities, and accountability activities
• Manage travel arrangements, appointments, personal commitments, and special projects
• Conduct research and prepare executive briefings, summaries, recommendations, and decision-support materials
• Create presentations, organize documentation, improve workflows, and develop training resources

What You Will Need to Be Successful:

• 5+ years of experience supporting senior leaders, executives, entrepreneurs, or business owners
• Exceptional organizational and project management skills
• Strong written and verbal communication abilities
• Handle confidential information with absolute discretion
• Advanced proficiency with Microsoft Office and productivity tools
• Strong problem-solving and critical-thinking skills
• Ability to manage multiple priorities simultaneously in a fast-paced environment
• Follows through consistently on commitments and responsibilities
• Experience coordinating projects across multiple teams

Benefits Overview:

• Health, dental, and vision insurance
• 401K
• PTO

Interested and qualified candidates can contact  Kyle Broshar at (515) 225-7000 or email kbroshar@thepalmergroup.com.