Administrative Assistant

Are you a highly organized administrative professional who thrives in a fast-paced environment? Our client is seeking an experienced Administrative Assistant to provide critical support to Executive Assistants and senior leadership teams. This role is ideal for someone who enjoys managing multiple priorities, handling confidential information, and ensuring day-to-day operations run smoothly. Apply now to be considered!

Work Model:

• Hybrid

What You Will Do:

• Assist Executive Assistants with travel arrangements, calendar management, and expense reporting
• Prepare presentations, spreadsheets, reports, and executive-facing materials
• Coordinate department meetings, including scheduling, meeting logistics, agenda preparation, and note-taking
• Organize internal and external meetings, vendor visits, and site visits
• Support onboarding activities for both new and remote employees, including coordination of equipment, system access, and office supplies
• Provide administrative support for special projects and initiatives as assigned
• Help maintain continuity and efficiency across executive and departmental operations

What You Will Need to Be Successful:

• High school diploma or equivalent
• 5+ years of administrative support experience required
• Advanced proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook
• Strong organizational and time-management skills
• Ability to manage multiple priorities and adapt to changing demands
• Outstanding written and verbal communication skills
• Demonstrated ability to manage confidential information with discretion
• Ability to work independently while also collaborating effectively with a team
• Experience supporting senior leaders or executive-level teams preferred
• Exceptional attention to detail
• Strong customer service mindset with outstanding professionalism
• Superior problem-solving abilities
• Ability to anticipate needs and proactively address challenges
• Adaptability in a high-pressure, fast-paced environment
• Strong relationship-building skills with employees, vendors, and clients

Benefits Overview:

• 401k
• Major health insurances
• Employee Stock Ownership Plan (ESOP)
• Click here for a complete list of benefits

Interested and qualified candidates can contact Palmer Group at (515) 225-7000 or email resumes@thepalmergroup.com.