Document Management Specialist

We are seeking a detail-oriented and organized Document Management Specialist to join our team in Port Washington, WI. In this role, you will support the company's quality systems by managing, maintaining, and controlling critical documentation across the organization. This is an excellent opportunity for someone who thrives in a structured environment, enjoys administrative and compliance-related work, and takes pride in accuracy and attention to detail. Apply now!

Work Model:

• On-Site

What You Will Do:

• Maintain and control quality system documentation to ensure accuracy and compliance
• Create, issue, and manage production, batch, cleaning, sanitization, and controlled records
• Review documentation for completeness, accuracy, and adherence to quality standards
• Maintain, organize, and archive records in accordance with company requirements
• Manage site logbooks, tracking tools, spreadsheets, customer specifications, and master electronic files
• Coordinate with site personnel on document revisions, approvals, status updates, and document control processes
• Identify documentation variances, monitor compliance, and communicate findings to appropriate stakeholders
• Support compliance issue resolution and assist with special projects and other duties as assigned

What You Will Need to Be Successful:

• High school diploma or GED required; office, administrative, retail, or customer service experience preferred
• Strong ability to read, analyze, and interpret business documents, procedures, and regulations
• Excellent written and verbal communication skills
• Exceptional organizational, time-management, and multitasking abilities
• Strong attention to detail and commitment to accuracy
• Ability to prioritize work, manage multiple deadlines, and perform effectively in a fast-paced environment
• Professional demeanor with the ability to maintain confidentiality and exercise discretion
• Proficiency in Microsoft Office Suite; experience with Google Workspace and Adobe Acrobat preferred

Benefits Overview:

• Medical, dental, vision, and life insurance
• 401k
• PTO
• Long & short-term disability
• Financial wellness consulting
• Tuition reimbursement

Interested and qualified candidates can contact Kyle Broshar at (515) 225-7000 or email Kyle at kbroshar@thepalmergroup.com.

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