Administrative Assistant

We are seeking a detail-oriented and customer-focused Administrative Assistant to support our Des Moines-area team. This position plays a key role in keeping daily office operations running smoothly while providing exceptional service to internal staff, members, and external stakeholders. If you thrive in a fast-paced environment, enjoy wearing multiple hats, and take pride in staying organized, we'd love to hear from you. Apply now!

Work Model:

• On-Site
• Less than 10% travel, various annual meetings

What You Will Do:

• Serve as the office's first point of contact, managing front desk operations, visitor reception, phone screening, mail distribution, and general administrative support.
• Coordinate office operations, including supply ordering, vendor relationships, equipment monitoring, facility needs, and travel arrangements.
• Communicate with members, vendors, and external stakeholders, ensuring accurate information sharing and timely follow-up.
• Provide administrative and clerical support through document preparation, presentations, reports, mailings, and database maintenance using Microsoft Office.
• Support accounting functions, including check tracking, credit card reconciliation, and rental vehicle administration.
• Assist with planning and execution of meetings, training sessions, board meetings, committee activities, and special events.
• Provide backup executive support and contribute to cross-functional projects and other organizational initiatives as needed.

What You Will Need to Be Successful:

• 1-3 years of administrative support, office coordination, or related experience in the agricultural industry
• Associate degree preferred; equivalent experience considered
• Valid driver's license required
• Strong customer service and self-motivated mindset with the ability to work independently
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities
• Excellent written, verbal, and interpersonal communication skills with sound judgment
• Professional presence, the ability to maintain confidentiality, and strong relationship-building abilities
• Proficiency in Microsoft Office Suite; Salesforce CRM experience preferred

Benefits Overview:

• Health, dental, and vision insurance
• Life insurance
• 401K
• PTO
• Flex Spending

Interested and qualified candidates can contact Jess Jones at (515) 225-7000 or email jjones@thepalmergroup.com.